A demand letter is a formal letter asking someone or a business to do something to fix a problem. In cases of sexual harassment at work, this letter can be used if the internal investigation or process didn’t solve the issue. It might ask for things like payment for medical treatment or time off.
The letter gives the other party a chance to fix the problem without going to court. It’s not required by law, but it’s a good way to show you tried to solve the issue outside of court. If they agree to your demands, it can save everyone from the stress and cost of a court case.
You don’t need a lawyer to write a demand letter, but having one might help. The letter should start with “WITHOUT PREJUDICE” to keep what you wrote from being used against you in court.
A demand letter usually includes:
- The Date
- Recipient’s Contact Information
- “WITHOUT PREJUDICE” at the top
- Summary of the Problem: Describe what happened, including facts, dates, and your proposed solution.
- Deadline: Give a date by which you want the issue resolved and when you need a response.
- Statement of Next Steps: Mention if you plan to start a lawsuit if no action is taken.
- Your Contact Information
- Your Signature
Tip: Keep a copy of the letter for your records.
How to prepare for your demand letter
To prepare to write your demand letter, follow these steps:
- Organize Your Documents: Gather and sort your documents, including your initial complaint, timeline, evidence, and any communications related to the issue.
- Collect Supporting Documentation: Get any documents that back up your demand, like doctor’s letters, payment receipts, or timesheets showing time off.
- Get Employer’s Contact Information: Make sure you have the employer’s mailing address, phone number, and email. If you only have the email, that’s okay too.
- Find Relevant Case Law: Look for case law that supports your case.
Below, you will find information and instructions to help create your demand letter.
